Crafting a Responsible AI Policy for the Modern Workplace​

One area I use it is the gym.  I’m not a physiologist, or a trainer, but I know what I want to achieve, I just don’t know how.  Using a tool like Perplexity or ChatGPT gives me the means to scan whitepapers, collate perspectives from experts in the field, test my theories against a simulated point of view (such as Dr Mike). 

I recently connected my Hevy app to ChatGPT which gives access to my actual training data.  This not only improves the AI results, but I can discuss what I want (for example, bicep curls – yes,  face pulls – no).  It will then go create the routine in Hevy.  It saves me the time researching by keeping me better informed, does the data entry work, and I feel more versatile ‘when’ I turn up to the gym.

There are plenty other uses like this.  When it comes to business you want to encourage the use of AI – especially for your experts and admin staff.  Most businesses have staff already using AI – what we call shadow IT.  That’s where information technology is being used within an organization without explicit organizational approval, oversight, or awareness. 

These people are, benefit of the doubt, wanting to be more productive in their work.  Make these people champions as they can provide insight, and ideas, into how to make AI best work for you. 

You want to do this within the framework of a workplace policy.  A good policy will cover what tools to use, who approves it, real-work scenarios.  It also protects the company against brand damage, cyber security, potentially leaking personal/client data and IP loss.  Businesses should always keep in mind how to protect their company data. 

An AI workplace policy will support both benefits of AI, while mititgating the risk from the cons. What I suggest is you get an AI policy put in place which tells the organization the overall stance on AI.  Find the people using it already, and see if their use cases present real opportunities.  Then include those in the AI policy, and have them become champions on it.  The policy should also contain what ‘not’ to use it for.  This should better protect you from the risks outlined above.

If this sounds like something you’re interested in, send us an email, or down the bottom of this post is a form.  Fill that in and we’ll send you out our Small Business template.  If you would like to discuss the in’s and out’s we’d be happy to find a time to meet.

All the best, Phil